EMAIL MESSAGING:UNIT 6 IT 402 CBSE- 10

EMAIL MESSAGING:UNIT 6 IT 402 CBSE- 10 with PDF

UNIT - 6

EMAIL MESSAGING

SESSION 1: WORKING WITH CALENDAR
Time management is the act of planning to stay organized that will
result in increased efficiency and productivity. Time management can
be performed using simple techniques such as a paper and pen or you
can also use calendar software to plan your time.

CALENDARING SOFTWARE:- Calendaring software provides the
user an electronic version of a calendar. It is a time management tool,
a system of organizing days for social, religious, commercial, or
administrative purposes.

STEPS TO OPEN MICROSOFT OUTLOOK CALENDAR:-
1. Click Start -> Programs -> Microsoft Office -> Microsoft Outlook
2. Click Calendar located at the bottom left corner.

VIEWS SUPPORTED BY CALENDARING SOFTWARE:-
The calendaring software provides three views:-
1. Day :- To schedule an activity for a particular time in the day.
2. Week :- To schedule the activities for a particular days in the week.
 a) Show work week:- (Monday to Friday)
 b) Show full week:- (Sunday to Saturday)
3. Month:- To schedule the activities for the complete month.
 Any appointments / meetings / commitments previously set
in the day / week view will also be reflected here. This view is also
used to switch over a specific date in the calendar by selecting the
date in the date navigator.

Note:- The default view is by “Day”.
SESSION 2: SCHEDULE AN APPOINTMENT
You can schedule an appointment in two ways:-
1. Using Menu Bar
2. Using Calendar View
1. Using Menu Bar- Steps to schedule an appointment are:-
1. Go to File->New->Appointment. A window will appear
2. Create the appointment.

3. Click on Save & Close option. The details will be reflected in the
calendar.
2.Using Calendar View – You can create appointments on a daily,
weekly, monthly or yearly basis. You can create recurring appointment.
To do so,

1. Right click on the calendar. A list of options will appear.
2. Click on New Recurring Appointment.
3. An appointment Recurrence window appears. Specify the
appointment time, recurrence pattern and the range of recurrence
here.
4. Enter a recurring event, select multiple days and click OK.
Session 3: Categorize an Appointment
You can categorize the appointments at the time of creation of the
appointment or categorize after creating the appointment.

At the time of creating appointment
While creating an appointment, select a color from the Categorize
dropdown list.

For an existing appointment
To apply category for an existing appointment, double-click on the
appointment and select a color from the Categorize dropdown list.
Session 4: Share a Calendar
You can share a copy of your calendar in an email message using
email server. The calendar will be uploaded to the mail server and can
be accessed by others using their email id.
Steps to share a calendar:-

1. Click on Publish My Calendar… option available in the Navigation
Pane of the Calendar. A window will appear.
2. Click Finish to publish the calendar on the mail server.
3. Select the time span and configure Detail list and Permission
options. Click OK.
4. Enter your email account details to publish the calendar. Click OK.
5.A message will be displayed. To send invitation Click Yes.
6. A window will appear. Enter the email accounts to whom you want to
share the calendar and click Send.



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